Privacy Policy

Last updated: 2 November 2026

This page explains who runs Wedding Unframed, what personal data we collect, why we collect it and what rights you have over it. It also contains the legal notice and the terms of use that you accept when you create an account. We have tried to keep it short and in plain English.

1. Who we are

Wedding Unframed (weddingunframed.com) is a wedding photography platform run by an independent team.

The Wedding Unframed team is the data controller for the personal data processed through this website. For anything related to privacy, write to contact@weddingunframed.com.

2. What data we collect

When you create an account

• Public name, email address and password (stored encrypted; we never see it).
• Country and region, if you add them.
• Whether you want to receive emails when submissions open again.
• The date you accepted these terms and confirmed your email address.

When you complete your profile

• Profile photo, bio, website and Instagram account.
• Achievements and categories you choose to show.
• All of this is public: anyone visiting your profile can see it.

When you submit photos

• The photographs and the details you add to them: title, story, country, region, month, year and format.
• Images can contain hidden metadata (EXIF), such as camera settings or GPS location. Please remove location data before uploading if you do not want it to be shared.
• Photos selected by our team are published on the website with your name and a link to your profile.

When you browse the website

• Technical data needed for the site to work and stay secure, such as your IP address and browser type, kept in server logs.
• If you accept analytics cookies, anonymous usage statistics through Google Analytics (see section 6).
• An anonymous view count for each article in On Photography, which does not identify you.

When you write to us

Your email address and whatever you include in your message.

3. Why we use your data and on what legal basis

• To run your account and your public profile, and to review, publish and credit your photos. Legal basis: the contract you accept when you join (art. 6.1.b GDPR).
• To send you service emails: email confirmation, password resets and the result of your submissions. Legal basis: contract.
• To let you know when submissions open again, only if you ticked that box. You can unsubscribe at any time. Legal basis: your consent (art. 6.1.a GDPR).
• To feature you in our selections, in articles in On Photography and on our Instagram account, always crediting your work. Legal basis: contract and our legitimate interest in promoting the community (art. 6.1.f GDPR).
• To measure how the website is used, only if you accept analytics cookies. Legal basis: consent.
• To keep the website secure and prevent spam and abuse. Legal basis: legitimate interest.

We do not sell your data, we do not use it for advertising and we do not make automated decisions about you. Photos are selected by people: our team and our jury.

4. Who can see or process your data

• The public: your profile and your selected photos are visible to anyone.
• Our team and our jury: they see the photos you submit in order to review them.
• Service providers who help us run the website, under data processing agreements: our hosting provider, which stores the website and its backups, and Google (Google Analytics), only if you accept analytics cookies.
• Public authorities, only when the law requires it.

Google may process data outside the European Economic Area. These transfers are covered by the EU–US Data Privacy Framework and the European Commission’s standard contractual clauses.

5. How long we keep your data

• Account and profile data: for as long as your account exists. If you delete it, we remove your profile and your photos within 30 days, except for backup copies, which are overwritten within 90 days.
• Unconfirmed accounts: deleted after a reasonable period.
• Analytics data: up to 14 months.
• Messages you send us: as long as needed to answer you and, afterwards, for the periods the law requires.

6. Cookies

We use as few cookies as possible.

• Necessary cookies: they keep you logged in, protect forms and remember your cookie choice (wu_consent). They do not need consent.
• Analytics cookies (Google Analytics: _ga, _ga_*): only set if you accept them in the cookie banner. They tell us which pages are visited and how people reach the site.

We use Google Consent Mode: until you accept, Google Analytics does not set cookies. You can change your choice at any time by deleting the cookies for this site in your browser settings; the banner will appear again.

7. Your rights

You can ask us at any time to access, correct or delete your data, to restrict or object to its use, or to receive it in a portable format. You can also withdraw any consent you have given, without affecting what was done before. Most of your data can be edited directly from My account. For anything else, write to contact@weddingunframed.com; we will answer within one month.

If you think we have not handled your data properly, you can file a complaint with a data protection supervisory authority, in particular the one in the EU country where you live, work or where you think the problem took place.

8. Security and minimum age

We use encrypted connections (HTTPS), encrypted passwords, restricted admin access and regular backups. No system is completely secure, so please use a password you do not use anywhere else.

Wedding Unframed is for professional and amateur photographers aged 18 or over. We do not knowingly collect data from minors.

9. Terms of use

• Your photos are yours. You keep the copyright of everything you upload.
• You must be the author of the photos you submit, and have the consent of the people who appear in them to publish them.
• Permission to show your work. By submitting a photo you allow Wedding Unframed, free of charge and without exclusivity, to display it on this website, in articles in On Photography and on our social media, always crediting you. Published photos carry the Wedding Unframed mark. You can withdraw this permission by deleting the photo or your account; we will remove it from the website, although we cannot delete social media posts already shared by third parties.
• Selection is editorial. Our team and jury decide which photos are published and which are chosen for the Best of. Submitting a photo does not guarantee it will be published.
• Fair use. We may remove content or suspend accounts that infringe these terms, the rights of others or the law.
• Photos published on Wedding Unframed belong to their authors and may not be copied or reused without their permission.

10. Legal notice

Website: Wedding Unframed (Germany). Email: contact@weddingunframed.com.

The design, logo and texts of Wedding Unframed belong to their owners and may not be reproduced without permission. These terms are governed by German law. If you use Wedding Unframed as a consumer, you keep the protection given to you by the mandatory laws of the country where you live.

11. Changes to this page

If we make important changes, we will update the date at the top and, if they affect how we use your data, we will let registered users know by email.